PRIVACY POLICY

Privacy Policy for Alumahub

Alumahub (“the Application”) is an internal business application developed for the exclusive use of PT Alumagubi Raya Indonesia.

The Application is not intended for public use and is only available to authorized employees and personnel of PT Alumagubi Raya Indonesia. Access to the Application is restricted, and user accounts can only be created and managed by the Company’s authorized administrators.

This Privacy Policy explains how we collect, use, store, and protect your information when you use the Application.

1. Eligibility and Account Registration

Alumahub is strictly an internal company application.

The Application is not available for public registration.
Users cannot create their own accounts through the Application.
All user accounts are created, assigned, activated, and managed exclusively by authorized system administrators.
Access is granted only to authorized employees or personnel of PT Alumagubi Raya Indonesia.

2. Information We Collect

Depending on your role and the features you use, the Application may collect the following information.

Personal Information

Full name
Employee ID
Company email address
Department
User account information

Device Information

The Application may automatically collect limited technical information such as:

Device model
Operating system version
Application version
Device identifier (where applicable)

This information is used solely to improve application performance, security, and troubleshooting.

3. Location Information

The Application may access your device’s location when required for business operations, including:

Attendance verification
Workplace presence validation

Location data is only collected when required for these business functions.

4. Camera and Photos

The Application may request access to your device’s camera or photo gallery to support internal business activities, including:

Attendance photo verification
Expense claim documentation
Supporting documents for leave or reimbursement requests

The Application does not access your camera or photos without your permission.

5. Files and Storage

The Application may access your device’s storage only when necessary to:

Upload supporting documents
Select images for claims or leave requests
Download files provided by the Company

Only files selected by the user are uploaded.

6. How We Use Your Information

The collected information is used exclusively for legitimate internal business purposes, including:

Employee authentication
Attendance management
Leave management
Expense claim submission and processing
Internal reporting
Technical support
Application security
System maintenance

The Application does not use personal information for advertising, marketing, or commercial profiling.

7. Information Sharing

Personal information is shared only when necessary with:

Authorized personnel of PT Alumagubi Raya Indonesia
Service providers supporting the Application’s infrastructure (such as secure cloud hosting or backend services)
Government or regulatory authorities where required by applicable laws

We do not sell, rent, or disclose your personal information to unrelated third parties.

8. Data Security

PT Alumagubi Raya Indonesia implements appropriate technical and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, misuse, or destruction.

While reasonable security measures are in place, no electronic system can guarantee absolute security.

9. Data Retention

Personal information is retained only for as long as necessary to:

Operate the Application
Support company operations
Comply with legal and regulatory obligations
Resolve disputes and maintain audit records

When data is no longer required, it will be securely deleted or anonymized where appropriate.

10. User Responsibilities

Users are responsible for:

Maintaining the confidentiality of their login credentials.
Using the Application only for authorized company purposes.
Reporting any suspected unauthorized access or security incident immediately.

11. Permissions Used

Depending on the features available to you, Alumahub may request access to:

Camera
Photos and Media
Device Storage
Location (Foreground)
Internet Access
Notifications

These permissions are requested solely to enable legitimate business functions within the Application.

12. Children's Privacy

The Application is intended exclusively for authorized employees and personnel of PT Alumagubi Raya Indonesia and is not designed for individuals under the age of 18.

13. Changes to This Privacy Policy

PT Alumagubi Raya Indonesia may update this Privacy Policy from time to time.

Any updates will be published together with a revised Effective Date. Continued use of the Application after such updates constitutes acceptance of the revised Privacy Policy.